A corrupted laborious drive now not want result in the lack of all of your knowledge. Right this moment there are cloud providers: mail is saved in Gmail, recordsdata in Dropbox, notes in Apple Notes, and so forth. However even with cloud providers there’s no doing with out backup. As a substitute of corrupted drives, they current different surprises: for instance, they may shutter, hike subscription costs, lose your knowledge, or use it to coach AI. And in case your web ever goes down, online-only knowledge is ineffective.
In order to not be caught off guard by sudden unavailability or coverage adjustments, all the time again up your knowledge by yourself laptop and shield it in opposition to ransomware. And backups have to be each readable and usable with out proprietary software program. They need to have the ability to both be exported to frequent customary codecs (PDF, HTML), or migrated to a “backup” app that works offline and with out a subscription.
There isn’t any common recipe right here: every on-line service has its personal process. Right this moment we have a look at backing up knowledge in Notion — a information base and note-taking app.
Backup
Notion permits you to export knowledge in certainly one of three codecs: PDF, HTML or Markdown+CSV. You’ll be able to export a single observe, a gaggle of notes, and even a complete database. However solely enterprise and enterprise subscribers can do a full export to PDF format.
For many apps, we advocate exporting to HTML format, because it’s free, saves all forms of knowledge, and might be considered in any browser with no particular software program required.
You are able to do the exporting on a desktop laptop or cellular gadget. For small quantities of knowledge, a ZIP-archive obtain is instant; for big quantities, you obtain a obtain hyperlink by e-mail — which arrives with some delay.
To export a number of notes or a subpage, press the superior menu icon (•••), choose Export, specify HTML because the export format, and embody subpages and all forms of content material (Every little thing).
export all knowledge from Notion
A complete workspace might be exported from the desktop app or net interface. Go to the settings, and beneath Workspace → Settings, click on Export all workspace content material. Along with the above settings, you should definitely allow Create folder for subpages.
Solely workspace directors have this export possibility. For teamspaces, the export gained’t embody different customers’ private (hidden) pages created throughout the teamspace.
Exporting a workspace from Notion
Having unzipped the archive in your laptop to a separate folder, you possibly can open the index.html file in it with any browser and freely navigate via your notes.
Export to Obsidian or AFFiNE
To not solely view saved notes but in addition have the ability to edit them with out Notion, you must migrate your knowledge to a different, related app that works offline or on a server beneath your management. The listing of potential alternate options to Notion warrants an extended learn all of its personal, so right here we’ll restrict ourselves to only two apps that Notion customers typically advocate as an alternative.
Obsidian is an app for structured knowledge storage that may work completely offline, freed from cost. There’s a paid service — Obsidian Sync — for synchronizing a number of gadgets, however customers handle with out it by putting the storage (vault) in an iCloud folder, or by utilizing third-party plugins for synchronization with SFTP, Amazon S3, Dropbox or different providers.
Emigrate knowledge from Notion to Obsidian:
- Carry out a full export of the Notion workspace as per the above directions.
- Set up Obsidian and the official import plugin.
- Create a vault in Obsidian for the migrated knowledge.
- Activate the put in plugin beneath Settings → Group plugins in Obsidian.
- Begin the import through the button on the vertical command bar on the left.
- Choose Notion (.zip) because the import file format, and within the dialog, specify the ZIP file downloaded throughout export.
- Allow Save mother or father pages in subfolders.
- Press Import.
- Await the import to complete.
For very massive databases, you could encounter issues with importing embedded ZIP recordsdata, during which case see the assist web page on the Obsidian web site.
Information migration from Notion to Obsidian
AFFiNE is an open-source app providing a workspace with totally merged docs, whiteboards and databases, changing, the builders say, each Notion and Miro. The enterprise mannequin is predicated on paid plans and AI assistants, however the app can work offline and even operate as a standalone server wholly by yourself infrastructure.
Content material export from Notion is constructed proper into the AFFiNE desktop app, so the process is sort of simple:
- Carry out a full export from Notion.
- Unzip the file to a separate folder in your laptop.
- Set up AFFiNE and create a workspace.
- Run the import by going to All pages → New Web page → Extra choices → Import web page.
- Select import from markdown recordsdata, and choose the html file from the unpacked folder.
Go to the AFFiNE web site for a video information to importing from Notion.
And bear in mind to guard native backups of your essential knowledge in opposition to stealers and ransomware with the assistance of Kaspersky Premium.
