Should you handle a fleet of Chromebooks in a college setting, there are two questions that it’s good to shortly reply:
- Which scholar signed in to that Chromebook?
- Which machine(s) did that scholar use?
To search out this data, we have to use the Chrome log occasion search. This can be a complicated search utilizing the audit and investigation instrument. Let’s take a better look collectively!
See who signed right into a Chromebook
You probably have a selected Chromebook and it’s good to know who used it final, you’ll be able to pull up a listing of latest customers by means of the machine web page within the Google admin console. That is notably helpful if a tool is misplaced, stolen, or broken and it’s good to know who used it final.
Notice: you will need to allow consumer monitoring in your gadgets with the intention to view latest customers. This setting is disabled by default.
- Entry the Admin Console: Start by navigating to the Google Admin console (admin.google.com) and logging in together with your administrator credentials.
- Units Part: Find the “Units” part throughout the console.
- Chrome Units: Click on on “Chrome” after which “Units” to view a complete listing of all Chromebooks enrolled in your area.
- Discover the machine: Seek for the machine in query by filtering by serial quantity or asset ID. As soon as you discover the machine, click on on the serial quantity to open up the detailed machine data.
- View latest customers: Scroll right down to the “system exercise and troubleshooting” part of the machine data web page. That is the place you will note “latest customers”. This part will show the final 100 customers who’ve accessed this machine.
Allow consumer monitoring in your Chromebook fleet
Should you don’t have any information listed underneath latest customers, you most likely have to allow this setting within the admin console.
Go to Units > Chrome > Settings > System Settings > Person and System Report and search for “report machine consumer monitoring.” You may as well click on right here if you’re signed into the admin console.
There are a number of vital issues it is best to learn about consumer monitoring:
- This data is NOT reported in actual time.
- 60 minutes is the utmost reporting frequency
- Solely area customers will probably be reported. Non area customers will probably be masked.
View all gadgets accessed by a consumer
The steps outlined above solely work if the serial variety of the machine in query. However what in case you don’t know the machine…simply the consumer? Luckily, there’s a approach that you could generate a listing of all gadgets accessed by a given consumer utilizing the audit and investigation instrument.
This can be a very useful technique if in case you have college students who’re utilizing gadgets that aren’t assigned to them, or if there’s suspicious exercise carried out by a consumer and it’s good to work out which machine they had been utilizing on the time.
Notice: there are two variations of the audit and investigation instrument: one for the free model of Google Workspace and one for the premium version. You possibly can carry out this search with both version, nevertheless the interface is barely completely different.
Chrome Log Occasion Search
To start, go to the audit and investigation instrument: Reporting > Audit and Investigation > Chrome log occasion.
Chrome Log occasions embrace a variety of knowledge together with login makes an attempt, extension set up, browser updates, and so forth.
We’re going to search the log occasions for a profitable login by a selected consumer:
- Information supply: Chrome Log occasions
- Situation/filter 1: Occasion > ChromeOS login success
- Situation/filter 2: System Person > [enter email of user in question]
The search outcomes will return a listing of profitable logins by that consumer you specified. Scroll to the proper to view the serial variety of the machine(s) that had been accessed.
The audit and investigation instrument retains information for 180 days and depends on the info assortment settings that had been outlined above.
Superior Search Options for EDU Plus domains
You probably have Google Workspace Schooling Plus, you might have a number of further choices.
- Save your search – on the proper aspect of the admin console you will note a save button. Saving this machine search makes it simple to return, replace, or carry out a brand new search in only a few clicks.
- Pivot your search – Should you click on on the serial variety of a tool listed in your search, you will note the choice to pivot to a search by machine. This can be a fast option to soar between reviewing machine entry data (search 1) and consumer entry data (search 2).
The audit and investigation instrument can reveal a lot of helpful details about your area. Able to study extra? Be part of me for the Google Admin Bootcamp, my LIVE digital coaching for Google Admins!
